Annual Vestry Retreat Minutes

Present:        Gillian Ball, John Ballard, John Becker, Anne Brightwell, Katherine Byrne, Phil Cofer, Bill Connerat, Erwin Greene, Matthew Hicks, Vince Howard, Robin Krause, Nancy McDuff, Betsy Turner, Lisa Yarn, Fr. Robert Salamone, Mother Nancy Malloy

Absent:         Naomi Norman

Presider:       Katherine Byrne, Junior Warden

Keys to Buildings

The Vestry and Clergy see a need to put policies and procedures in place for keys and locks to make sure the various buildings and people on Emmanuel’s campus remain safe and secure. Money has already been budgeted for 2008 for new locks to be installed. All Vestry members will have a master key because of their responsibility for securing the buildings on Sundays, as well as other times during the week. Included in the policies and procedures should be a “key check-out system” for groups and parishioners who use the buildings regularly or for special events. John Becker and Katherine will do a walk around of buildings to discuss details. They will look into the cost of keys vs key pads, as well. A Key Committee was also formed: John Becker, Katherine Byrne, Bill Connerat, and Betsy Turner.

There was concern regarding safety of the nursery during church services. A group will be meeting on Thursday, January 10, to begin this discussion.

Commission/Committee Chairs

Fr. Robert appointed Commission and Committee Chairs for 2008:

1.         Communications:                  Robin Krause

2.         Worship/Liturgy:                    Bill Connerat

3.         Parish Life:                            Erwin Greene & Betsy Turner (Co-Chairs)

4.         Extended Ministries: Lisa Yarn & Vince Howard (Co-Chairs)

5.         Resources:                            John Becker & Phil Cofer (Co-Chairs)

6.         Spiritual Formation:              Matthew Hicks

7.         Finance:                                 Nancy McDuff

8.         Pastoral Care:                       Anne Brightwell

9.         Stewardship:                         Gillian Ball

10.       Youth Ministry Liaison:          John Ballard

11.       AGM Liaison:                        To Be Appointed

12.       Day School Liaison:             To Be Appointed

13.       Junior Warden:                      Katherine Byrne (Elected 12/12/07)

13.       Senior Warden:                     Naomi Norman (Appointed 12/2007)

Action Item

For the protection of our youth while participating in activities behind the new youth facility, it was proposed that a fence be installed that blocks unauthorized entry via the back drive.

Motion: Install a fence behind the Youth Facility & Thrift House for the safety of our youth. Vote: Passed.

John Becker will have a fence installed.

Next Meeting: Regular Vestry Meeting - January 23, 2008, 540 Prince, 7:00 p.m.

Submitted by: Robin Krause & Katherine Byrne, 1-12-08

Approved 2-6-08: G Ball, J Ballard, J Becker, A Brightwell, K Byrne, P Cofer, B Connerat, E Greene, M Hicks, V Howard, R Krause, N McDuff, B Turner